Planning any event can be a daunting task, with many things to think about and a mass of people to organise. The best way to tackle this task is through careful organisation, and here are five things you should most certainly think about when planning an event:
The venue is a massive element of any event, and you will need to scout the venue beforehand to ensure that there are the necessary facilities in place to guarantee that the event runs as smoothly as possible. A few things to consider here are; the toilet facilities, the needs of any out-sourced business, e.g. water supplies/electricity sockets, decorations, costs and restrictions. It is good to get as much information about the venue before booking to ensure that you are not met with any nasty surprises that could hinder your big event!
One of the most important and memorable parts of any event is the food that is served. From fancy food trucks, to sophisticated sit down dinners, the food is what people will remember. With this year’s food trends being heavily focused around pop-up food stands and a love of barbeques, we think that these also make an event a whole lot easier! Without having to arrange a set seating plan and selecting pre-orders, you can save yourself a world of stress and give your guests a whole lot of fun food with an outdoor caterer! If you are looking to start up your own hog roast business, why not take a look at our spit roast machines for sale and get started this summer!
Whether you are having an indoor or outdoor event, you must consider a seating area, particularly for an event with food available. Although many people are happy to stand around and eat in a very social manner, others will certainly want the option to take a seat. This is also important for events where a whole lot of dancing in fancy shoes is involved to allow them to rest and have the best time possible! For outdoors events where the seating may not be so readily available, you can choose from picnic benches, individual chairs or event prepare some blankets and cushions to make the most of the good weather!
Naturally you’ll be thinking about the guests from the go, but this is a big task to handle as you may have an awful lot of people to organise. You will need to consider their travel needs to access the venue, any food alternatives that you may need to provide, toilet facilities, and take some time to think about anything else they may need to help them to have fun all day long.
While all of the factors listed above are very important, you must also remember the finer details that can really make the event extra special. These are little quirky extras that only need a little thought but will go a long way. For example, disposable cameras are a great way to keep the guests engaged and offers a little something that they can take away with them for a relatively cheap cost. Other extras you may chose are a kid’s corner to keep any little ones that may attend entertained, or a guestbook where your lovely attendees can pick out your favourite parts of the event, like the fantastic food, which will help you to better any future events!
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